Company policies dictate a set of rules both management and employees must adhere to at all times, which will ensure the smooth running of the daily operations and the protection of the business. It is an owner’s responsibility to both create and enforce the policies across the company.
Not only must staff thoroughly read each policy you introduce, but they must also sign the policy when they first join the company. While your policies will more than likely depend on your venture’s size and industry, there are five policies that every company should have.
#1: Code of Conduct
The code of conduct will outline that employees must act legally and ethically, while working hard for the best interest of the business. It must also provide information on how members of staff can effectively handle various ethical situations. What’s more, the policy will detail how employees are expected to work with their colleagues, customers, network, and prospective business partners.
Every member of staff has a responsibility to care for a company’s cybersecurity from the minute they sign their employee contract. While you should provide your team with cybersecurity training, you must also create a policy that outlines how to protect the business from hacking. For example, they must understand the importance of strong passwords, encryption, two-factor authentication, and how to spot potential malware or phishing scams. If you use Office 365, you must also ensure you provide information on how to use the cloud solution in both a safe and secure manner. For instance, offer information on the Office 365 DLP best practices to avoid data loss. Don’t forget to provide your team with annual refresher courses to help them brush up on their knowledge and to introduce them to the latest tactics.
#3: Internet Usage
Misuse of the company’s internet could have a negative impact on the business. For example, it can slow down productivity, or it could lead to an employee downloading malicious software, such as spyware, malware, viruses, and Trojans. An internet usage policy will provide employees with information on how they must use company computers and the internet, and whether they are permitted to use it for their personal needs or interests. What’s more, the policy should state whether software should only be downloaded by a system administrator.
#4: Equal Opportunities
Every business, regardless of its industry or size, must strive to offer equal employment opportunities. It’s vital that companies never discriminate a candidate due to their ethnic origin, gender, sexual orientation, or disability. The equal opportunities policy should also provide instructions on how a company can accommodate disabled, pregnant, or diverse members of staff. It will be a business owner’s job to ensure all hiring managers sign the equal opportunities policy to avoid discrimination of any kind.
#5: Environmental Responsibility
Both small and large businesses must aim to reduce their negative impact on the environment. An environmental policy can detail steps on simple recycling procedures, and waste management and water conservation techniques. Ensure every member of staff must sign the policy, so they can help the company adhere to its environmental responsibilities.